Replace Your Single-Accountant Setup
with a Full Finance Team
Built for Canadian property management portfolios — trust accounting, reporting, and month-end handled by a dedicated team, not one person.
Typical client outcomes within an ongoing monthly relationship
Outsourced Accounting Operations — Built for Canadian Property Management
Specialized accounting support for Canadian property managers — including trust reconciliations, tenant ledgers, vendor payments, and reliable month-end reporting.
If you manage properties in Canada, you're likely dealing with:
- Trust reconciliations that drag past month-end
- Owner statements that go out late or inconsistently
- Accounting staff turnover leaving gaps in coverage
- Month-end closes that stretch 15+ days and still feel unreliable
Global Accounting Pros works alongside Canadian property management teams to stabilize accounting workflows, maintain trust compliance, and ensure reliable financial reporting — without requiring firms to hire or expand internal accounting staff.
If Your Accounting Still Looks Like This…
- One person handling everything — trust, reporting, reconciliations, payables
- Month-end taking 15+ days and still feeling unreliable
- Reconciliations slipping behind without anyone catching it
- Owner statements going out late or inconsistently
- Backlogs building quietly while operations keep moving
This isn't an accounting issue. It's a structure issue.
Why Most Accounting Setups Break After 150–250 Units
At smaller scale, one person can manage everything. But as portfolios grow, accounting doesn't fail because of effort — it fails because of structure.
Single-Person Model (In-House or Outsourced)
Team-Based Model (GAP)
Single-Person Model (In-House or Outsourced)
- One person responsible for multiple functions
- Limited capacity as portfolio grows
- Delays compound across reconciliations and reporting
- Risk if that person falls behind, leaves, or takes time off
- Month-end timelines become unpredictable
- Backlogs silently build between close cycles
Team-Based Model (GAP)
- Dedicated team across trust, reporting, and payables
- Built-in redundancy and continuity — no single point of failure
- Parallel workflows instead of sequential bottlenecks
- Consistent, predictable month-end timelines
- Scales with your portfolio — not against it
- Issues caught and resolved before they compound
This isn't about in-house vs outsourced. It's about whether your accounting depends on one person — or a system designed to scale.
What the Team Handles for You
GAP delivers end-to-end finance operations for property managers — from daily processing and trust accounting to reconciled reporting and audit-ready controls.
Every engagement covers the full operational stack:
| Books & Records Management | Trust Accounting for Property Managers | Rent, Tenant & Owner Accounting | Accounts Payable & Vendor Management | Bank, Credit Card & Trust Reconciliations | Reporting & Financial Visibility |
|---|---|---|---|---|---|
| Daily transaction processing | Trust account setup and management | Rent and tenant ledger management | Vendor bill processing | Monthly operating account reconciliations | Monthly financial statements |
| General ledger maintenance | Trust reconciliations with full audit trails | Owner statements and distributions | Approval workflows | Credit card reconciliations | Owner and portfolio-level reporting |
| Chart of accounts setup and cleanup | Compliance-ready client money controls | Clear separation of operating vs. trust funds | Payment tracking and reconciliation | Consistent trust reconciliation processes | Decision-ready financial insights |
Tap a category to explore → Swipe right
From Chaotic Accounting to a System That Runs
GAP doesn't bolt on to broken workflows. We take over, stabilize, and build a finance operation that scales with your portfolio.
Yardi & others
We Take Over Your Existing Workflows
GAP integrates directly into your current property management and accounting systems — no forced software changes, no disruption to operations. We map what exists and immediately identify what needs fixing.
Backlogs Cleared, Processes Standardized
Backlogs are resolved, reconciliations are brought current, and trust accounts are brought into full compliance. Most clients reach a clean, reliable monthly close within the first three months.
Month-End Reduced to 7–10 Business Days
Processes are documented, SOPs established, and reporting structured for consistency. Month-end timelines compress from 15+ days to 7–10 business days — with full audit trails at every close.
Your Finance Operations Run — Regardless of Who Changes
Continuous coverage through a dedicated accounting team. No single point of failure, no knowledge silos, no disruption when people change. Your financial operations keep moving.
Day-to-Day Operational Support — Not Just Month-End
GAP supports property managers on a live, day-to-day basis, operating within the same business hours as your internal team.
- Respond to accounting issues as they arise
- Support daily operational workflows, not just month-end tasks
- Collaborate closely with property managers, administrators, and leadership
- Reduce delays caused by time-zone or availability gaps
Rather than operating as an off-hours service provider, GAP functions as a true operational extension of your finance team.
Ready to See If This Model Fits Your Portfolio?
Many property managers reach out when month-end becomes unreliable, trust reconciliations start slipping, or accounting depends too heavily on one person.
Book a free consultation to discuss your portfolio and see whether GAP can bring more structure, continuity, and consistency to your finance operations.
Hiring One Accountant vs Building a Finance Team
Most growing property management firms assume hiring is the next step. But hiring solves capacity — not structure.
| Hiring In-House | · GAP Team Model | |
|---|---|---|
| Annual Cost | $65,000–$90,000 + benefits | ~$24,000–$38,000 |
| Coverage | One person | Dedicated team |
| Turnover Risk | High — operations pause | None — built-in continuity |
| Scalability | Requires another hire | Scales with portfolio |
| Month-End | Depends on one person's capacity | 7–10 business days, consistently |
Hiring an in-house property management accountant typically costs $65,000–$90,000 annually, before benefits, training, and turnover risk — for a single point of failure.
Simple Monthly Pricing — Built Around Your Portfolio
Most clients find this model more cost-effective than hiring and managing internal accounting staff.
GAP does not operate on rigid, one-size-fits-all pricing packages.
Property management accounting varies significantly based on portfolio size, transaction volume, trust complexity, and the current condition of the books. GAP structures engagements to match how your operation actually runs — not arbitrary tiers.
Most clients work with GAP through a monthly engagement model designed to provide:
- Consistent day-to-day support
- Predictable month-end closes
- Continuity without key-person risk
- Stable costs aligned with operational reality
The majority of property managers engaging GAP move into a structured monthly relationship that prioritizes:
Monthly model priorities
- Operational stability
- Trust compliance
- Reliable reporting
- Long-term scalability
Your pricing is based on the operational complexity of your portfolio — not fixed packages.
4 Factors That Shape
Your Monthly Rate
Free Consultation — No Commitment
Transparent pricing based on your actual needsHow Growing Property Management Firms
Structure Accounting Support
Because pricing depends on portfolio size, transaction volume, and accounting complexity, GAP does not operate on rigid pricing packages. However, property management firms with similar portfolio sizes often require very different levels of accounting support depending on transaction volume, book condition, and operational complexity.
The examples below illustrate how accounting support is typically structured for portfolios managing 100–250 units.
Best for property management firms needing day-to-day bookkeeping and accounting stability.
- Dedicated bookkeeper responsible for your account
- Team-based coverage and continuity
- Bookkeeping and trust reconciliations
- Financial reporting
- AP/AR processing support
- Operational accounting support
- Unlimited real-time communication
Best for firms requiring full accounting oversight and operational finance support.
Everything in Core Accounting Support, plus:
- Dedicated senior accountant / Controller
- Accounting operations management
- Trust accounting and liability reporting
- AP/AR Management
- Management reporting
- Treasury and finance operations support
- SOP development
- Audit support
Each engagement includes a dedicated accounting lead supported by the broader GAP team to ensure continuity and eliminate key-person risk.
Why Property Managers Engage Through North Resource Hub
Priority onboarding. Better alignment. Faster stabilization.
Property managers who engage Global Accounting Pros through North Resource Hub receive preferred engagement consideration.
North Resource Hub introductions are selectively onboarded and prioritized for:
- Structured monthly engagements
- Optimized onboarding
- Month-to-month flexibility and priority onboarding — no lock-in contracts
This ensures GAP works with operators focused on clean growth — while North Resource Hub clients receive added value beyond standard market entry points.
Details are discussed directly during your free consultation.
Get an Engagement Estimate for Your Portfolio
Every property management portfolio has different accounting requirements. Book a short consultation to see how GAP typically structures support for portfolios similar to yours.
Book a Free ConsultationSoftware-Flexible by Design
Global Accounting Pros works directly inside your existing property management and accounting systems.
We adapt to your current workflows rather than forcing software changes, helping property managers stabilize and improve financial operations without unnecessary disruption.
Canadian Property Management Focus
GAP is built specifically for Canadian property management operations, with a primary focus on real estate accounting in Ontario and Canada-wide residential and commercial portfolios.
Our team understands:
- Canadian trust accounting requirements for property managers
- Owner and tenant reporting expectations
- Audit preparation standards
- Provincial compliance considerations
What Property Managers Gain with GAP
Clients typically experience:
- Clean, reliable books
- Trust accounts that reconcile consistently
- Reduced compliance and audit risk
- Faster, predictable month-end closes
- Clear financial visibility for owners and leadership
- Confidence to scale without finance becoming a bottleneck
Typical client outcomes include:
- Backlogs cleared and operations stabilized within ~3 months
- Month-end close reduced from 15+ days to 7–10 business days
- Error-free trust reconciliations with full audit trails
- Scalable systems supporting significant portfolio growth without proportional finance headcount increases
The Finance and Accounting Team Behind GAP
The team behind GAP built their accounting discipline inside multinational corporate finance environments — structured reporting, cross-jurisdictional accuracy, and financial controls where errors are not an option. Since 2024, that same discipline has been applied exclusively to one niche: Canadian property management accounting.
Built on Multinational Financial Discipline
Before specializing in property management accounting, team members worked within a multinational environment serving global markets. That environment demands financial accuracy, structured reporting, and consistent processes across jurisdictions — the kind of discipline that doesn't disappear when the work shifts to property management trust accounts.
Their experience includes contributing to financial process improvements within a corporate finance pod that supported a company through operational scaling and its eventual public stock exchange listing.
Operational Rigour Most PM Accounting Teams Don't Have
That background brings structured reporting processes, financial oversight, and reliable month-end closing cycles built for environments where accuracy is non-negotiable.
The team has also supported financial operations for investment-driven businesses — maintaining accurate records and reporting environments aligned with management and investor requirements.
Today, the same operational discipline is applied to property management accounting — helping firms maintain clean books, reliable reporting, and scalable financial systems as their portfolios grow.
Specialized Since 2024
GAP has focused exclusively on Canadian property management accounting — trust reconciliations, owner reporting, and month-end closes that hold up under scrutiny as portfolios grow.
Depth Over Breadth
Rather than serving every industry, GAP applies corporate-grade financial discipline to one specific environment — Canadian property management — where the consequences of accounting gaps are immediate and compliance-critical.
What You Won't Find with GAP
- No inflexible long-term lock-ins
- No software commissions or kickbacks
- No hidden setup fees or surprise charges
All pricing is discussed transparently during your free initial consultation, based on your actual operational needs.
What Property Managers Are Saying
Our month-end used to drag into the third week. Now it's done by day eight. I didn't think that was actually possible with our portfolio size.
Honestly I was skeptical — we'd tried outsourcing before and it was a disaster. This is different. They work inside our system, not around it. The trust recs are clean every single month.
We had a six-month backlog when we started. They didn't make it a whole thing — just got to work. Three months in, everything was current and we haven't looked back.
Client names abbreviated for privacy. Portfolio details shared with permission. References available upon request during consultation.
From 18-Day Month-End
to 7 Days
- 6-month accounting backlog with no clear path to resolution
- Month-end taking 18+ days — reporting consistently delayed
- Trust reconciliations falling behind compliance standards
- Owner reporting unreliable and unpredictable
- Full backlog cleared within 3 months — operations stabilized
- Month-end reduced to 7–8 business days, consistently
- Error-free trust reconciliations with full audit trails at every close
- Owner reporting on schedule — no additional internal hires required
Portfolio of 850 residential units · Ontario, Canada
Is This the Right Fit?
This Is For
- Property managers with 150+ units under management
- Teams experiencing delays in monthly reporting or reconciliations
- Firms currently dependent on one accountant or bookkeeper
- Operations dealing with trust compliance risk or audit preparation
- Growing portfolios that are outpacing the current accounting setup
This Is Not For
- Small portfolios under ~100 units with limited transaction volume
- Firms with fully optimized internal accounting teams already in place
- One-time or short-term bookkeeping tasks without ongoing need
Not sure if you qualify? Book a free 15-minute conversation — we'll tell you honestly whether GAP is the right fit for your portfolio.
Get Started
with GAP
Property accounting built for how you actually operate — not how a generic firm expects you to.
If you're dealing with unreliable month-end closes, trust reconciliation challenges, or backlogged books — GAP can help you stabilize operations and build audit-ready financial systems.
- Scaling and outgrowing your current accounting setup
- Cleaning up messy books or preparing for audits
- Reducing key-person risk after turnover
- Weighing an in-house hire against the cost of payroll & training